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Why We Love paperless office (And You Should, Too!)

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The Paperless Office: Future That’s Already Here


The office of the future is already here. There are no hover cars in the parking lot and only a few of the more eclectic IT workers are wearing silver jumpsuits, but these things have never been the definition of the vision. Ask anyone what they see in the office of the future and they'll first tell you what they don’t see: Paper. Right now, at this very moment, we have everything we need to create the paperless office.


Electronic documents, Paperless Office


Yet virtually every office in the world today still uses more paper than is necessary. That’s not because they’re out of touch with reality – it’s because they’re out of touch with each other. Even if an office goes entirely electronic, its workers still have to deal with other offices that haven’t. It’s a transition that will take a dedicated effort over a period of time, but it is possible today, and there are some important reasons to bring about the revolution.

First, there’s efficiency. Electronic documents are more easily created, more easily edited, and more easily accessed from off-site locations. Documents stored in a single central location can be accessed by every employee in a relative instant. Relative, that is, when you compare the time it would take to electronically search without leaving your workspace with the time it would take to physically locate its paper-based counterpart.

Read also: Google officially declares to close down the Google 'Helpouts' community on April 20, 2015.

This efficiency is found in the form of an Electronic Document Management Systems (EDMS) – the core component of a secure and efficient office with an electronic workflow and a reliable, off-site backup system. Combined with Optical Character Recognition (OCR) and data capturing software for the creation of searchable electronic documents from existing paper records, your office will have everything it needs to operate in a paperless business environment.

At least, it will have everything it needs to operate in a paperless in-house business environment; however, as you continue your transition from paper-based records, you’ll find that even the stingiest of colleagues and clients can be convinced to work via electronic documentation. Not only does this help to move the business world towards its paperless ideal, but it also allows your company to work with clients more efficiently than slower, paper-based competitors.

Another source of efficiency is found – or not found – in lost and misfiled documents. In a study conducted by Pricewaterhouse Coopers, referenced here by the Laserfiche Institute, these amount to 7.5% and 3% of all documents, respectively. In an EDMS environment, documents aren’t just automatically sorted and stored, they’re also securely backed up and easily searchable.

The same study goes on to note that companies spend an average of $20 inlabor to file a document, $120 in labor to find a misfiled document, and $220 in labor to reproduce a lost document. The cost associated with paper-based documents exponentially increases with volume, and exponentially increasing costs are not sound business decisions – especially when there are extremely conservative alternatives.

The savings can even be taken as far as the conservation of office space. If the typical office document averages approximately 50KB of disc space, a relatively small, relatively inexpensive 100GB hard drive can store around 2 million documents. That’s the equivalent of 200, 4-drawer file cabinets in a 2.5-inch notebook hard drive.

Depending on whom you talk to, this is all beside the point. The global end-goal of the universal paper office is found in the environmental savings. For every 10 million sheets of paper that are saved each year - approximately the amount generated by 1,000 office workers - we can save 2,500 trees per year.

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That's 2.5 trees per worker per year, and 100 trees per worker over a 40-year career. According to Nalini Nadkarni of The Evergreen State College in Washington, the Earth currently supports about 61 trees per person. As you can see, paperless offices can help to turn the tables for our shrinking forests.

The reality is that everyone can win in the world of the paperless office. Even companies that must focus on the bottom line above every other concern are finding that electronic document management is the smarter, faster, cheaper way to conduct business. There’s no need for concession on either
side of the environmental aspect in a conversation about the paperless office.

We're still a long ways off. There's still a great deal of work to be done, and most professionals still find themselves having to deal with paper in the day-to-day affairs of their business. Yet until everyone achieves the paperless office, there are still alternatives that can reduce costs while benefiting the environment.

Until paper disappears from the world of business, green printing is a real solution to a real problem. “On demand” printing can reduce excess costs, and recyclable materials can virtually eliminate the environmental footprint of waste produced by business.

By using environmentally friendly printing practices and paper stocks produced by manufacturers that comply with the sustainable International Standards of Environmental Management (ISO4001), we can help to keep the world on track as we traverse the gap between technological achievement and practical adaptation. Sound business thinking, progressive policies and practical management are the tools that will usher us into the age of the paperless office.

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how to take a screenshot on infinix phones and tablets without screen grab apps

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This tutorial will teach you how you can take screen shots of your Infinix Phones and Tablets without having to install a third-party Apps for taking screen shots. Though these tricks can also works in other brands of Android mobile phones and tablet devices, for the purpose of this publication I have tested and confirmed it working on these other brands: Huawei mobile phones, Tecno phones and Innjoo.

A most road: 10 Best sites / Blogs to Follow About Android Apps and Reviews, If You are a Tech Fanatic

Unlike anyone else, when you bought yourself a new product say cell phone, you most likely want to explore its potentials. So I was going through my new Infinix Hot X507 from Konga, I decided to try the same tricks I used in my Tecno Phone to take screenshots, to my best of surprise it worked.

So, all you need to do to capture the current screen is to hold down the power button and lower volume button of the Infinix Phone simultaneously until you hear a click sound. Thereafter, a "saving screenshot" will appear at the notification bar of the phone. The images from the screen shots you've taken will automatically save in the "screenshots" folder in the Picture Gallery app. From there, you can view, edit and deletes the ones you don't need. You can do way with whatever you deserve to with the images from the screen shots.




Here's a merged photos from screenshots of my Infinix X507.

Infinix Phones, Infinix Tablets, Infinix X507

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Quick Tips About pros and cons of the apple watch your boss wants to know

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The Apple iWatch 2015


Apple will soon be coming out with the iWatch. This watch does a whole lot more than tell the time. The big news is, it comes in three standard versions: regular, Sport, and Edition compatible with iPhone 5 and later. Some think it's worth it, but others are wondering what all of the hype is about.

Read also: A Guide To The Coolest iPhone5 Accessories

Pros

Health:
The watch has a barometer which measures the altitude and atmospheric pressure and can be used to predict the weather. It also has an accelerometer, and paired up they can track elevation and steps for accurate tracking.

The Screen:
The screen is made from sapphire crystal, a material that is more durable than glass or any screen protector making it truly scratch resistant. The screen recognizes both light touches and pressurized touches for different kinds of functions. The face is also customizable.

Vibration System:
The watch vibrates so that you can feel it on your wrist and uses different kind of vibrations for different kinds of functions.

Design:
Apple made sure that the watch wasn’t clunky or unattractive. The watch comes in three different styles like stainless steel, aluminum, and 18-karat gold, and there’s also many kind of straps that you can pair with it to give it the ultimate chic look.

Time:
Although the watch does more than tell time, it is really good at that basic watch function. It keeps time within 50 milliseconds of the global standard time. It’s also connected to your calendar and your contacts, so it displays time in a way that is personal and efficient to you.

Most read: 7 New Features You need To Know About iOS 8

Cons

Not a Standalone:
Unfortunately this watch is not a standalone. In order to utilize the watches potential, it must be connected to an iPhone. This isn’t a problem for those who do, but Apple has blocked out anybody not in the Apple world from purchasing this smart watch.

It’s Not waterproof:
The watch is not completely waterproof. It is splash and water resistant, but anything further could ruin your new iToy. The leather bands are not water resistant at all. This is a definite con because it makes the watch less competitive than other watches on the market.

Too Complicated:
The watch has a vast amount of control methods that can be confusing when you first start out. After a certain time, you’ll get used to turning off the screen when you wanted to switch back to home. Other watches do have a simpler and easier design.

Battery Life:
It’s quoted to have 18 hours of “normal use”, but the exact meaning of what that means is not entirely clear. At worst you’d have to charge it before the end of the day, which would be a huge con for Apple and another reason why it wouldn’t be very competitive in the market.

Not Too Different:

This is really a cool watch and Apple has certainly put a lot of time and thought into developing it, but it isn’t that different from other smart watches that are already available.

So is the Apple Watch going to be worth it? On April 10, you can decide for yourself.
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Google Helpouts will be shutting down on April 20. 2015

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Google officially declares to close down the Google 'Helpouts' community on April 20, 2015.

Google Helpouts


Google Helpouts was launched in November 2013, as an online collaboration service from Google was a way to enable user share their expertise through video stream. With Helpouts,  you can get professional help and advice for a variety of questions or matters involving doubts with the help of live feeds.

Helpouts community, Google collaboration service


Here's Google official statement posted on Helpouts Website:

"Saying "so long" to our Helpouts community.

We have some sad news to share: Helpouts will be shutting down on April 20, 2015.

Since launching in 2013, Helpouts has been a home for people to connect with experts on topics they want to learn about or seek advice and solutions to everyday problems. The Helpouts community includes some engaged and loyal contributors, but unfortunately, it hasn't grown at the pace we had expected. Sadly, we've made the tough decision to shut down the product.

Starting April 20, you'll be able to download your Helpouts history by using Google Takeout (available until November 1, 2015).

We want to thank our community for all their support — both the providers who shared their expertise with the world, and the people who needed some extra help or advice along the way. You've had a lot to contribute — and we've loved learning alongside you."

Did you ever made use of the Google Helpouts community,  how bad will you be missing it when is finally gone.?
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how to change your facebook fans page name above 200 likes 2014

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Have you tried changing your Facebook fan page name above 200+ likes to match your demand and where not able to do that?  On my previous post, I wrote on  How To Grow Facebook Gage Organically , In this post, I'll be revealing a steps-by-step ways to change Facebook page name even if the page title has more than a million fans/likes.

Change Fans Page Name on Facebook 2014

 
Eventually, Facebook blocked the former page name change tricks which have effected  many Facebook page admins. As we all know, many of these page admins are into page trading and could not rename the pages to suit that of the new owner, or you're re-branding your online presents. If you followed the steps am going to be showing you soon, within 24 hours time, Facebook support would be contacting you about your page name change request. For the new name to effect or not, Facebook has to review your application.
 
Here are the tricks I employ to change my blog's Facebook page name from Nigeria after I moved to Mini Tech Blog, and in case you want to rename your current Page Name Title, you should follow these steps below.
 
*Note: Some countries including Nigerian are not able to access this process, if your country is among, for you to be able to approach these steps make sure you have a VPN Tunnel to change your IP address to U.S. A clear scanned copy of your country's utility bill. ( I prefer using NEPA invoice.)
 
Step 1:

Change your IP address to U.S. If you don't have any other VPN, download and install Anonymous Add-on. At right corner of your Firefox as shown on the picture below, click on the X and mark Activate, your IP location will change to that of U.S.

How to change IP Address
Step 2:

=> Log to Facebook.com

=> Click on the Facebook page to rename

=> Click on Settings, go to Page Info

Change Facebook Page Nmae Info

Now, change page category to Local Business and save.

Local Business

=> Click on Address and change it to match with the address on the utility bill.

Change Facebook Page Name Address

Step 3:

If you've done the above correctly, your current Facebook page name will be enabled for a change request. Now click on Name =>Request Change. A New page opens in another window, then tick "I understand the formatting guidelines for my page's new name."

=> From the drop-down menu that appears, select what Your Page Name Currently Represent.
 
Change Facebook Page Name after 200 likes

=> Click the box that says "I would still like to change my page name. I have documentation to demonstrate this change."
 
Step 4:

Write your page name in the Desired Page Name box, and select the reason you are changing your page name from the drop-down menu.  If you don't select the best reason for renaming your page name, your application may not be possibly approved or maybe delayed by Facebook; in this case, I recommend you pick  "I am rebranding my page" from the list.
 
How to Request Facebook Page Name  Change
 
In order to hasten this process, you need to upload documentation that has business name and address on it ( NEPA bill.) After successfully uploading, tick the two boxes below and Send. Within a few minutes time, you'll receive a mail from Facebook support team regarding your request to change page's name. In a period of 2-3 days time, you will receive another approval email that will determines if your application was consented or not. The email will as well tell you  when the name change will be updated.
 

Conclusion

Did you find this process difficult? Where you accepted or denied several times while trying to change your current Facebook page's name? I guarantee you success this time, but you most follow the above steps correctly to avoid further rejection from the Facebook team. Were you able to get through changing your Facebook name? Or  you need our assistance, shot us a mail via our Contact Form.  Hey, don't deny your friends and colleagues this tutorials, share it to them. 
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